Every channel, one inbox
DMs, calls, emails and LinkedIn replies land in one stream, with the full history of every customer.
🩺AI agents for clinics, med spas and wellness
Book more appointments without adding front desk staff
Alltimer handles scheduling and admin across phone, text and DMs: booking, reminders, rescheduling and intake. Clinical questions always go to your team.
14-day free trial · No credit card
InstagramInstagram
Inbound agent
@sofia.m
Hi! How much is a HydraFacial and do you have anything Saturday?
A signature HydraFacial is $199 and takes 60 minutes. Saturday I have 10:00 or 1:30 with Jess. Is this your first visit with us?
First time, 1:30 please
You’re booked Saturday at 1:30 with Jess. Here’s a 2-minute new client form: glow.co/intake. Please arrive 10 minutes early.
New patient booked · Sat 1:30pm
The problem
What’s costing clinics & med spas businesses today.
Patients book after you close
People look for a facial or a physio slot at 9pm on their phone. If nobody answers, they book with the clinic that does.
No-shows cost you every week
An empty 60-minute treatment slot is lost revenue you cannot recover, and a one-way reminder text does not give patients an easy way to reschedule.
The phone never stops
Your front desk juggles check-ins, calls about prep instructions and the same pricing questions all day, and calls go to voicemail at the busiest times.
Outbound agent
Bring patients back on schedule
Closer reaches out when patients are due for their next treatment or check-up, fills last-minute cancellations from your waitlist, and asks happy patients for a review.
- Recall reminders by treatment interval
- Fills cancelled slots from your waitlist
- Review requests after the visit
SMSOutbound agent
Rachel K. · last visit 14 weeks ago
SMS
Hi Rachel, it’s Glow Aesthetics. It’s been about 3 months since your last appointment with Dr. Lee. Want me to find you a time?
Yes please, anything next week after 4?
Dr. Lee has Tuesday at 4:30 or Thursday at 5:15. Which works better?
Thursday
Booked for Thursday at 5:15. I’ll send a reminder the day before with a link to reschedule if anything changes.
Rebooked · Thu 5:15pm
Inbound agent
Book new patients any time of day
Front Desk answers calls, Instagram DMs and web chat, explains services and pricing from your menu, collects intake details and books the right appointment type.
- Answers calls in a natural voice when you can’t
- Books the right service, provider and duration
- Collects intake details before the visit
InstagramInstagram
Inbound agent
@sofia.m
Hi! How much is a HydraFacial and do you have anything Saturday?
A signature HydraFacial is $199 and takes 60 minutes. Saturday I have 10:00 or 1:30 with Jess. Is this your first visit with us?
First time, 1:30 please
You’re booked Saturday at 1:30 with Jess. Here’s a 2-minute new client form: glow.co/intake. Please arrive 10 minutes early.
New patient booked · Sat 1:30pm
Support agent
Handle rescheduling, prep and admin questions
Help Desk reschedules appointments, sends prep and aftercare instructions from your approved documents, and routes any clinical question to your staff with a summary.
- Reschedules and cancels within your policy
- Shares approved prep and aftercare instructions
- Clinical questions go straight to your team
WhatsAppWhatsApp
Support agent
Daniel R. · physio patient
Can I move Friday’s session? Also my knee is swelling more since last time, is that normal?
I can move Friday. Monday at 9:00 or Tuesday at 2:00 are open. About the swelling, I’m passing that to your physiotherapist now so they can advise you directly.
Monday 9 is fine. Thanks
Moved to Monday at 9:00. Sam from the clinical team will message you today about your knee.
Rescheduled · clinical note sent to staff
Results
What clinics & med spas teams see.
38%
of booking requests come in after hours
29%
fewer no-shows with two-way reminders
70%
of front desk calls handled without staff
The platform
The only AI customer agent platform your business needs.
Find leads, run outreach, answer every conversation and resolve support, with your CRM, inbox and agents in one app. On the web today, with iPhone and Android apps in private beta.
One inbox for everything
Every DM, call, email and LinkedIn reply in one place, with the agent’s work and your team’s side by side.
You stay in control
Approve drafts, set guardrails and take over any thread mid-conversation with full context.
CRM built in
People, companies, deals and meetings update themselves as agents work. Or sync to HubSpot and Salesforce.
Ready for agencies
Run every client in its own workspace under your brand, with reports and rebilling included.
Fits your stack
The channels and tools you already use.
Your agents work where your customers are and write back to the systems you run on.
VoiceVoiceSMSSMSWhatsAppWhatsAppInstagramInstagramWeb chatWeb chatEmailEmail
MindbodySquareStripeGoogle CalendarCalendlySlack
Under the hood
Built to sound human and act like your best rep.
One memory across every channel, answers grounded in your data, real actions in your tools and a clean path to a person when it matters.
Grounded, never guessing
Answers come from your site, docs and catalog, with the source cited. If it isn’t in your data, it says so.
Handoffs without the awkward bit
Your team takes over mid-thread with a summary. The customer never repeats themselves.
On at 3am, Sundays and holidays
The 9pm Instagram DM gets the same instant answer as the 9am call. Every hour, every day.
Does the work, not just the talking
Books meetings, sends payment links, issues refunds and updates your CRM in the tools you already use.
Fluent in 95+ languages
Customers write in their language and get a native reply in your brand voice, on text and voice.
Mobile apps · private beta
Run your business from your pocket.
Alltimer for iPhone and Android puts your whole AI team on your phone. See what every agent is doing, approve what matters and take over any conversation, wherever you are. Join the private beta for early access.
Every conversation, live
Watch your agents work across every channel and jump in with one tap.
Approve from anywhere
Discounts, refunds and first emails wait for your thumbs-up, not your laptop.
Know the moment it lands
Push alerts for booked meetings, closed sales and handoffs that need you.
9:41
WhatsApp
Daniel Kim
Front Desk is replying…
Can we start the pilot on Monday?
Absolutely. I've set it up for Monday and sent the invite to your team.
Draft · 12% discount
Offer 12% off annual? Over your 10% limit.
ApproveEdit
FAQ
AI agents for clinics & med spas: FAQ
Does the agent give medical advice?
No. Alltimer handles scheduling and admin: booking, reminders, pricing, prep and aftercare instructions you have approved, and intake. Any question about symptoms, treatment suitability or results goes to your clinical staff with a summary.
How do you handle patient data and compliance?
You choose exactly which details the agent may ask for, and you can keep clinical information out of chat by sending patients to your own intake forms. If your practice has specific compliance requirements, talk to our team before you go live.
Can it work with my booking system?
Alltimer books into Mindbody, Google Calendar and Calendly, or its own built-in scheduling. It respects provider schedules, service durations and buffer times.
Can it take deposits for treatments?
Yes. The agent can send a Stripe or Square payment link to hold a booking, which helps cut no-shows for longer or high-value treatments.
Can it answer the clinic phone?
Yes. The voice agent answers calls with a natural voice, books and reschedules appointments, and transfers to staff for anything urgent or clinical.
More use cases