Every channel, one inbox
DMs, calls, emails and LinkedIn replies land in one stream, with the full history of every customer.
🏋️AI agents for gyms and studios
Turn “how much is membership?” into a booked trial class
Alltimer answers pricing and schedule questions in your DMs, books intro classes, follows up until they join, and checks in with members before they quietly cancel.
14-day free trial · No credit card
InstagramInstagram
Inbound agent
@jess.moves
How much is a membership? I’ve never done reformer before
Unlimited is $189/month and 8 classes is $139. For a first timer, Reformer Foundations is the best start. Your first class is free. Want to try one?
Yes! Weekends are best
Saturday 9:00 or Sunday 10:30 with Ava both have space. Grip socks are required, and we have them at the desk if you need a pair.
Sunday 10:30!
Free trial booked · Sun 10:30
The problem
What’s costing gyms & studios businesses today.
Leads ask for price and disappear
Your Instagram is full of “how much?” messages. Coaches reply between classes, hours later, and most of those leads never come in.
Trial visitors don’t convert
Someone loves their first class, then gets no follow-up. A week later the motivation is gone and so is the sale.
Members leave without a word
Attendance drops for weeks before a cancellation. Nobody notices until the cancellation email arrives.
Outbound agent
Convert trials and win back lapsed members
Closer follows up after trial classes, checks in when attendance drops, and runs win-back offers to former members by SMS and email.
- Post-trial follow-up with an intro offer
- Check-ins when attendance drops
- Win-back campaigns for former members
SMSOutbound agent
Chris D. · trial class yesterday
SMS
Hey Chris, it’s Iron Yard. How did your first class with Coach Mel feel?
Brutal but fun haha. Thinking about it, just worried about fitting it around work.
Totally fair. We run 6am and 7pm classes every weekday, and the intro month is $99 with no contract. Want me to hold you a spot for Thursday at 6am?
Ok let’s do it
You’re in for Thursday at 6am. Here’s the link to start your intro month: ironyard.fit/join
Intro month sold · $99
Inbound agent
Book trial classes straight from the DMs
Front Desk replies to Instagram, WhatsApp and web chat in seconds, explains memberships, recommends a class for their goals and books the trial.
- Answers pricing and schedule questions instantly
- Recommends a class for beginners or their goal
- Books trials into Mindbody or your calendar
InstagramInstagram
Inbound agent
@jess.moves
How much is a membership? I’ve never done reformer before
Unlimited is $189/month and 8 classes is $139. For a first timer, Reformer Foundations is the best start. Your first class is free. Want to try one?
Yes! Weekends are best
Saturday 9:00 or Sunday 10:30 with Ava both have space. Grip socks are required, and we have them at the desk if you need a pair.
Sunday 10:30!
Free trial booked · Sun 10:30
Support agent
Handle freezes, class changes and billing questions
Help Desk handles membership freezes, class bookings and cancellations, billing questions and studio policies, and sends cancellation requests to your team to save.
- Books, swaps and cancels classes
- Processes freezes within your policy
- Cancellation requests go to staff with context
WhatsAppWhatsApp
Support agent
Nina P. · unlimited member
I’m travelling for 3 weeks in December, can I pause my membership?
Yes, members can freeze for up to 4 weeks for $10. What dates are you away?
Dec 8 to Dec 29
Done. Your membership is frozen Dec 8–29 and billing resumes Dec 30. Your Tuesday classes in that window have been cancelled.
Freeze applied · member retained
Results
What gyms & studios teams see.
54%
of membership inquiries arrive via Instagram DMs
2.4Ă—
more trial visitors convert with follow-up within 24 hours
18%
of at-risk members re-engaged before cancelling
The platform
The only AI customer agent platform your business needs.
Find leads, run outreach, answer every conversation and resolve support, with your CRM, inbox and agents in one app. On the web today, with iPhone and Android apps in private beta.
One inbox for everything
Every DM, call, email and LinkedIn reply in one place, with the agent’s work and your team’s side by side.
You stay in control
Approve drafts, set guardrails and take over any thread mid-conversation with full context.
CRM built in
People, companies, deals and meetings update themselves as agents work. Or sync to HubSpot and Salesforce.
Ready for agencies
Run every client in its own workspace under your brand, with reports and rebilling included.
Fits your stack
The channels and tools you already use.
Your agents work where your customers are and write back to the systems you run on.
InstagramInstagramWhatsAppWhatsAppSMSSMSWeb chatWeb chatMessengerMessengerEmailEmail
MindbodyStripeSquareGoogle CalendarZapierSlack
Under the hood
Built to sound human and act like your best rep.
One memory across every channel, answers grounded in your data, real actions in your tools and a clean path to a person when it matters.
Grounded, never guessing
Answers come from your site, docs and catalog, with the source cited. If it isn’t in your data, it says so.
Handoffs without the awkward bit
Your team takes over mid-thread with a summary. The customer never repeats themselves.
On at 3am, Sundays and holidays
The 9pm Instagram DM gets the same instant answer as the 9am call. Every hour, every day.
Does the work, not just the talking
Books meetings, sends payment links, issues refunds and updates your CRM in the tools you already use.
Fluent in 95+ languages
Customers write in their language and get a native reply in your brand voice, on text and voice.
Mobile apps · private beta
Run your business from your pocket.
Alltimer for iPhone and Android puts your whole AI team on your phone. See what every agent is doing, approve what matters and take over any conversation, wherever you are. Join the private beta for early access.
Every conversation, live
Watch your agents work across every channel and jump in with one tap.
Approve from anywhere
Discounts, refunds and first emails wait for your thumbs-up, not your laptop.
Know the moment it lands
Push alerts for booked meetings, closed sales and handoffs that need you.
9:41
WhatsApp
Daniel Kim
Front Desk is replying…
Can we start the pilot on Monday?
Absolutely. I've set it up for Monday and sent the invite to your team.
Draft · 12% discount
Offer 12% off annual? Over your 10% limit.
ApproveEdit
FAQ
AI agents for gyms & studios: FAQ
Does it work with Mindbody?
Yes. Alltimer reads your class schedule and memberships from Mindbody and books trials and classes directly, so your front desk sees everything in one place.
Can it sell memberships?
Yes. The agent explains your plans and sends a Stripe or Square checkout link for intro offers, class packs and memberships.
Will it try to stop members from cancelling?
Only the way you want. You can have it offer a freeze or a lower plan, or simply pass every cancellation request to a manager with the member’s history.
Can I run it for several locations?
Yes. Each location can have its own schedule, pricing and staff, and the agent routes members to the right studio based on where they train.
More use cases